Operating Committee
report
The Operating Committee is responsible
for coordinating day to day operations of the Membership and
Membership Services divisions, which include the following
departments: Adult Development, Communications, Facilities
Management, Membership, Product Sales, and Program. The Operating
Committee consists of the vice chairs and vice presidents
of Membership and Membership Services, and it reports to the
chair of the board and the chief executive officer. The Operating
Committee also initiates and oversees task groups for specific
issues, as needed.
The committee meets regularly to discuss issues
and approve recommendations pertaining to topics impacting
volunteers and staff in the Membership and Membership Services
divisions, and interacts with Brand Management, Fund Development,
Finance and Administration, and Information Technology. |
Specific responsibilities of the
Operating Committee include the Operating Plan, appointment
of key volunteers, consideration of task group recommendations,
and approval of operational procedures and Council adult recognitions.
- Operating Committee members are available to listen to
comments and concerns.
- Issues may be brought to the attention of the Operating
Committee by any volunteer or staff member. Proposals should
be submitted in writing, either letter or e-mail.
- Occasionally, the Operating Committee will initiate topics
for discussion and alert all departments for the need for
feedback.
- When additional information is needed, representatives
are invited to attend the Operating Committee meeting.
The Operating Committee is adopting a new way of work to
improve communications from the committee to volunteers and
staff by:
- Preparing and distributing a quarterly report to directors
and department coordinators
- Posting pertinent information in the What’s New
in Membership Newsletter on the CIN
- Writing articles for The Golden Link at least four times
a year
- Posting information on CIN for administrators
Operating Committee Ways of Work
The Operating Committee approves and circulates written
Ways of Work for Council implementation. They are printed
in the Operations Manual and can also be accessed on the CIN
in the Service Unit Administrator folder. At this time the
committee would like to announce the addition of Operating
Committee Way of Work #7 “Guidelines for Council Level
Committees/Task Groups in Membership and Membership Services”
and Operating
Committee Way of Work #8 “Solicitations and Donations.”
How to contact the Operating Committee
Joanne Williams
Vice Chair of Membership
713-292-0402, jwilliams@sjgs.org
Carole Lowenkron
Vice Chair of Membership Services
713-292-0401, clowenkron@sjgs.org
Carolyn Johnson
Vice President of Membership
713-292-0267, cjohnson@sjgs.org
Jo Monday
Vice President of Membership Services
713-292-0209, jmonday@sjgs.org |
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Task Groups
The following task groups have been initiated
by the Operating Committee and are in progress:
Medical Form/Permission
Slip Task Group
Chair: Susan Shirley
Staff Advisor: Larry Loop
Charge:
- Review all current GSSJC permission slips
and medical forms.
Consider similar documents from other councils, from GScoutmate,
and from other youth-serving organizations. Also consider
local laws, HIPAA requirements, and Council risk management
factors.
- Submit task group report and recommendations/rationale
for any needed changes to the Operating Committee.
Day Camp Task Group
Chair: Paula Arnold
Staff Advisor: Shannon Riley
Charge:
- Review the current status of day/ twilight
camps in GSSJC including attendance, availability, staffing,
etc.
- In the course of this review, consult other
Girl Scout councils and day camp providers.
- Discuss ways to extend the day camp experience
to more girls and in more areas in the Council.
- Submit report and recommendations
to the Operating Committee.
Studio 2B Task Group
Chair: Linda Loop
Staff Advisor: Linda Pau
Charge:
- Review the current resources, materials
and information on STUDIO 2B.
- Determine how the STUDIO 2B philosophy will
be implemented in GSSJC.
- Submit report and recommendations
to the Operating Committee.
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